Executive Assistant
Hesperia, CA Hesperia, CA $50,000 - $75,000 a year $50,000 - $75,000 a year 9 hours ago 9 hours ago 9 hours ago The ideal candidate will provide top-level assistance for high-level executives as well as general office management duties.
This individual should be able to draft documents and help the executives with any necessary meeting preparations.
The ideal candidate will be responsible for many different tasks related to the operations of the business.
Additionally, this individual will organize reports and documents to ensure ease of access.
Responsibilities Organize documents and reports Calendar management for executives Aid executive in scheduling and preparing for meetings Responding to document requests on behalf of executives Draft slides, meeting notes and documents for executives Ensure meeting follow ups are being executed and tasks completed within service level standards Lead cross organizational initiatives to streamline processes and improve client experience Identifies and manages all personnel issues.
Partner with executive team on tasks to disperse to all business units.
Maintains discretion and confidentiality with the Executive team and with all matters pertaining to the Executive team.
Completes a broad variety of administrative tasks for the President & executive team including managing an active calendar of appointments; composing and preparing correspondence that can include confidential information; arranging detailed travel plans, itineraries, and agendas; and compiling documents for related meetings.
Receptionist reports to this position Assist with invoice approvals for office related items Assist with IT related projects such as setting up new users and managing tablets and laptops used in operations Manage VOIP phone system and wireless account Qualifications Proficient in Microsoft Outlook and Microsoft Office Suite (Word, Excel, PowerPoint) Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Ability to partner with senior leadership Experience in administrative role Strong communication and interpersonal skills to interact with staff and all levels of management Ability to work in high intensity, fast-paced environment Ability to adhere to rules and regulations as stated.
Estimated Salary: $20 to $28 per hour based on qualifications.
This individual should be able to draft documents and help the executives with any necessary meeting preparations.
The ideal candidate will be responsible for many different tasks related to the operations of the business.
Additionally, this individual will organize reports and documents to ensure ease of access.
Responsibilities Organize documents and reports Calendar management for executives Aid executive in scheduling and preparing for meetings Responding to document requests on behalf of executives Draft slides, meeting notes and documents for executives Ensure meeting follow ups are being executed and tasks completed within service level standards Lead cross organizational initiatives to streamline processes and improve client experience Identifies and manages all personnel issues.
Partner with executive team on tasks to disperse to all business units.
Maintains discretion and confidentiality with the Executive team and with all matters pertaining to the Executive team.
Completes a broad variety of administrative tasks for the President & executive team including managing an active calendar of appointments; composing and preparing correspondence that can include confidential information; arranging detailed travel plans, itineraries, and agendas; and compiling documents for related meetings.
Receptionist reports to this position Assist with invoice approvals for office related items Assist with IT related projects such as setting up new users and managing tablets and laptops used in operations Manage VOIP phone system and wireless account Qualifications Proficient in Microsoft Outlook and Microsoft Office Suite (Word, Excel, PowerPoint) Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Ability to partner with senior leadership Experience in administrative role Strong communication and interpersonal skills to interact with staff and all levels of management Ability to work in high intensity, fast-paced environment Ability to adhere to rules and regulations as stated.
Estimated Salary: $20 to $28 per hour based on qualifications.
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